iPads Make Better Business Meetings

I attended a paper-meeting last week. By paper-meeting, I mean a day-long meeting of more than ten people, where the materials being discussed are in fat spiral-bound paper dockets (thappis). This was my first paper-meeting in a decade. I loved it.

At most contemporary meetings, or at least in my last company, people stare at discussion documents on their laptop screens. As a result, the body language around the table is just awful. The flipped up laptop screens become symbolic shields. People hunker down behind these shields. Making eye contact is hard. Rapport building - which is what generally makes meeting in person worth the effort - never happens.

With a paper-meeting, the ebb and flow of conversation around the table was so much more natural and human. It was well worth the effort of printing, binding and transporting the thappis to the meeting.

One irritant with paper-meetings is archiving. I still need to follow up with various people for e-versions of the documents shared last week for my files. This was so much easier when people just emailed me their stuff before the meeting. Another obvious, gross, waste is the paper itself, even in recycling-friendly London.

Maybe an iPad is the answer. An iPad's body language is much better than a laptop's: it sits flat on a table-top and is not a natural shield. iPad enabled meetings can avoid the production and archiving issues, and the sheer waste, of printing out reams of paper. Boy, would Steve Jobs be happy if iPads became standard issue business equipment?

Disclaimer: I swear I have not taken money from Steve Jobs to write this post :)